Keep your data secure with the Key

Cyber-crime is one of the biggest threats we face in our day-to-day lives – especially for those of us who spend a large chunk of our time on a computer.

With cyber-security of paramount importance, our role here at Mortgage Brain is to keep your client’s details safe and secure within our systems. This means that, as a broker, you are able to ensure that your clients have peace of mind throughout the mortgage advice process.

The Key is one of our flagship systems, and it holds a plethora of data about clients within it. So how do we ensure that it’s all kept safe and sound? We run through the security ins and outs for the Key below, so you can rest assured your data is kept safe with us.

How does it all work?

Like many systems nowadays, the Key stores all its data and documentation in ‘the cloud.’ Access to the system is restricted to approved users, supported by extensive configuration around password format and expiry.

There are then two ways in which this information is stored:

Locally stored information

Whilst data is in use and being updated, the Key operates with limited data stored temporarily on the user’s computer. Once the data is uploaded to the server – by saving it or closing the application altogether – this locally stored information is then removed.

Security at this end is where you come in.

Ultimately, the local computer environment remains under the control of the end user. We recommend you only use versions of Windows that are supported by Microsoft, and that they are kept up to date with regular system updates.

We also recommend that the latest anti-virus software is used at all times, as well as strong passwords changed regularly to keep the highest protection on your data.

Security

Server stored information

And this is where we come in. When we are hosting the Key, all server information is hosted with a leading Internet Service Provider within their data centres. These centres are protected by the latest, most sophisticated software as well as high-tech physical security systems – including CCTV, alarms, 24-hour monitoring and dual authentication access controls.

Personal data and documents within the Key are stored on servers with no direct connection to the internet. Access to them is via services hosted on separate, internet-facing servers. Data is also encrypted when it’s not in use, and access is controlled by firewalls that restrict all access other than that required to run the service.

There are also a number of other precautions we have in place, which are:

  • Microsoft-supported software
    Regular security updates
  • Anti-virus software on all servers

We also employ an independent security company who run regular tests against all aspects of our data security. Based on their findings, we make the changes and improvements necessary to ensure that your data within the Key remains secure.

For more information about how we keep your data safe in all our systems, you can take a look at our PDF here.

Introducing: New Secure Client Portal within the Key

We are delighted to announce the launch of our new online Client Portal within the Key: a facility where you and your clients can communicate and exchange documents securely and easily.

The Client Portal is the first in a series of enhancements being made to the Key this year, and is a functionality we’ve designed in order to improve and enhance the user experience and the adviser-client relationship.

So, what is it?
The new Client Portal is a virtual environment developed within the Key that allows you and your clients to exchange documents securely, as well as communicate through a secure messaging service.

Put simply, the Client Portal offers a secure space for you and your clients to share information and documentation, all in one place.

What are the main benefits?
The new functionality will enhance your service and support to your client. It will give you greater control and transparency of your exchanges with each of your clients. For your customers, the Portal allows them to upload and send you the documentation you request securely as well as enabling them to the view current status of their ongoing cases with you, be it mortgages, insurance or other products.

The interface is clean, straightforward and intuitive for your customers to navigate making this exchange of information and communication during the property purchasing process less stressful.
The online portal is available your customers on a 24/7 basis, and can be accessed via computer, tablet or smartphone, giving them complete freedom of choice as to when and where they log in.

Client Portal

How does it work?
Each client record will need to be set up for online access individually, to ensure that you can easily control which clients can access the Portal. This means you won’t have to create any unnecessary client accounts. Our user guide gives you step-by-step instructions on to how to do this.

In addition, because the Client Portal links directly to the Key database, only one person can access the client record at any one time which ensures complete data integrity throughout the system.

And what about the messaging service?
This is the place where you and your client can exchange messages with regard to their records and cases. It provides you both with a single place to communicate in, without the need to switch between the system and your emails, as well as peace of mind, with the knowledge that the Portal is completely secure.

The most recent secure messages will be displayed on the Portal’s home screen for your client’s convenience. Furthermore, every time there is a new message, your clients will receive an email so that they don’t have to keep logging into the Portal unnecessarily.

Similarly, in the Key, your clients’ messages are stored in one place, under each client record, making it much more efficient for you to access specific information about the cases you might be working on.

What’s in it for me and my client?
Your clients will not only be able to view their data, but also edit and upload their own information. Once you have initially set their client record up and activated it on the Portal, your client will be able to upload their own documents and data, which eliminates the need to send sensitive personal information via email.

The Portal will also save you time. Because it is linked directly to the Key database, there is no need to re-enter any data you already have on file for your clients. It’s simple to use and lets you work more efficiently.

Interested in finding out more? Make sure you read our full user guide in our Help and training section.

If you don’t yet have the Key, download your 30-day free trial by clicking here.

How important is a good CRM system for Mortgage Advisors?

A good CRM system

The benefits of a lead management, easy to use and professional customer relationship management (CRM) software is vital to mortgage advisors operating in the mortgage industry today.

With the use of an effective and reliable CRM software solution, mortgage advisors can quickly take advantage of many benefits offered by high-end technology. Providing your clients with an outstanding customer experience will provide you with a competitive edge against other advisors, no matter how large or small your mortgage advisory is. Having accurate customer and prospect contact information will allow you to covert leads into clients.

Here are four important factors any good CRM system will provide, allowing you to ensure you develop effective and meaningful relationships with your clients, increasing your competitive edge and profitability:

1. Managing Sales and Leads
When it comes to managing sales leads, having a CRM solution that can guide you through the conversion and retention phase is very important. Ensuring your leads are at the point of looking for a mortgage and eligible will ensure they are worth your time an effort.

A complete CRM solution will allow you to get out there and find the right customers for your business. As sales are a vital part of your company’s strategy, you cannot just wait for potential customers to come to you. By keeping track of your potential leads and by finding new ways to improve your relationship with them, your business will automatically improve.

2. Compliance
Promote compliance in all borrower communications. An effective CRM solution will help lenders demonstrate how they have met compliance. The correct technology will enable lenders to be pro-active in their compliance monitoring and the production of management information. Evidence and trails for the whole process need to be accessible for recording and audit purposes.

3. Sales Lead Tracking
An effective mortgage CRM software makes it very easy to keep all your leads in one place, allowing for easy management and hassle-free prioritising. Tracking leads and adding new customers will be simple with the introduction of a good CRM system. Leaving you to spend your time on guaranteed leads.

4. Integration with other systems
A good CRM will allow integration with other back-office systems at your company. Make sure that you can either integrate smoothly or import all information needed flawlessly.

The Key is a proven CRM system that will help increases your sales and help you ensure complete compliance control, with all of your data safely and securely backed up.

The Mortgage Advice Brokerage that has two Advisers based in their Glasgow office has been using the Key for a while. They commented “We use the full functionality of the Key to run our business back office and have now been paperless for over 6 years. This saves us a huge amount of time per case, allowing us to see more clients and look after them more efficiently. This has helped increase our turnover year on year.”

For £40 (plus VAT) per licence per month, the Key provides full integration and seamless compliance and processing and is integrated with MortgageBrain Classic or MortgageBrain Anywhere for your mortgage sourcing needs and the Mortgage Trading Exchange (MTE) for your mortgage application submission.

Keeping track of all your cases, safely with the Key.

The market is picking up at a rate of knots and having to manage many cases can be a challenge, even more so if you were to lose your data.

Imagine if all your clients’ data were stored safely in one place – so that if the unimaginable happened, you would still be able to access your records.

Our easy-to-use, secure CRM and compliance system the Key will do just that: it will keep all your client data safely stored on our servers and give you a compliant audit trails on all your cases.

Why not try it for FREE for 30 days, no strings attached!

Start my FREE trial

All the sourcing and sales processing power you can handle with ALL NEW MortgageBrain & the Key

With unrivalled mortgage sourcing and sales processing power, ALL NEW MortgageBrain integrated with the Key is a must have tool for writing business compliantly and easily.

1,000s of Advisers have already harnessed the power of both ALL NEW MortgageBrain and the Key armed with:

• Whole of market sourcing
• Budget Planner and Rate Shock calculations
• Stress testing: clear amber triangles marking unaffordable
products
• Complete compliance control and much more.

Call our Sales Support team on 0871 384 0194 or click here to download ALL NEW MortgageBrain or the Key and take advantage of both 30 Day FREE trials.

Our popular compliant CRM & Business Management solution to support and record your sales process is more useful than ever. Plus it’s FREE to try.

The Key from Mortgage Brain is FREE to try for the first month and then only £40 plus VAT per month thereafter.

Features:

• Full control over the sales process
• Complete compliance control
• Full system training and support
• Full business management and reporting
• Full fees and commission tracking and much more

Download the Key here and take advantage of the 30 Day FREE trial.

Compatible, Compliant & Customer Centric… Integrated Sourcing & Point of Sale from Mortgage Brain

Join the many that depend on ALL NEW MortgageBrain to provide accurate sourcing and the Key to provide you a compliant audit trail with stress free case management.

Compatible –                    ALL NEW MortgageBrain is integrated with the Key so there’s                                             no need to re-key any data.

Compliant –                     Full MMR compliance and audit trail end to end.

Customer Centric –        We offer FREE training sessions, videos and user guides and                                              we’re always here if you need us.

Call our Sales Support team on 0871 384 0194 or Chris Brown on 07876 717912 or click here to send us an email for more information or feel free to download one or both no-obligation FREE 30 day trials.

Seamless, Secure & Supported… Integrated Sourcing & Case Management from Mortgage Brain

Many already depend on ALL NEW MortgageBrain to provide accurate sourcing and the Key to provide a compliant audit trail with stress free case management too.

Seamless –   ALL NEW MortgageBrain is integrated into
the Key so there is no need to re-key data.

Secure –       With an encrypted online backup for the Key,
your client data is completely covered.

Supported – Take advantage of our FREE training,
videos and user guides.

Call our Sales Support team on 0871 384 0194 or Chris Brown on 07876 717912 or click here to send us an email for more information or feel free to download one or both no-obligation FREE 30 day trials.

The Key – Keeping your business compliant and your data safe

If you’re concerned about compliance and data safety, we have a hassle-free back office compliance solution made for you.

1,000s of Advisers have already downloaded ‘the Key’ to manage their business with a compliant audit trail. With encrypted online backup, they know they’re completely covered.

Call our Sales Support team on 0871 384 0194 or Chris Brown on 07876 717912 for more information or download ‘the Key’ and take advantage of the 30 Day FREE trial. Download here

The Key – Big on compliance and small on admin

The Key has a solid reputation for being big on compliance and small on admin. So, if you’re one of the reported 34%* concerned about additional admin post MMR, the Key is the back office compliance solution made for you.
1,000s of Advisers have already downloaded ‘the Key‘ to reduce admin and manage their business with a compliant audit trail. With encrypted online backup, you know you’re completely covered.

Call Chris Brown on 07876 717912 or our Sales Support team on 0871 384 0194 for more information or download ‘the Key’ and take advantage of the 30 Day FREE trial.

*Intelliflo study March 2014.